So for about a half a decade or so, the buzz phrase that has been on all Small to Medium Business (SMB) owner's minds has been this notion of whether or not a paperless work environment is truly possible? I find myself looking at it from a much different vantage-point. I feel like a better question pertaining to this topic is why is it that most companies give up before truly adapting?
Being paperless is definitely possible, as there are so many technology options that exist today for all facets of a business, but I believe that this requires a leadership mindset shift and overhaul. All parties within a business' leadership team have to collectively buy into the notion of true adaptation BEFORE engaging in delivering this concept (PAPERLESS CAN HAPPEN).
BEST PRACTICE EXAMPLE:
EVALUATE. EXAMINE. ESTABLISH. EXECUTE (YOUR BUSINESS WORKFLOW/FUNCTIONS)
1. EVALUATE CURRENT WORKFLOWS THROUGHOUT ALL DEPARTMENTS OR DIVISIONS WITHIN A BUSINESS FOR VARYING TASKS AND WHERE PAPER CURRENTLY EXISTS.
2. EXAMINE CURRENT-DAY TECH SOLUTIONS FOR EACH AREA.
3. ESTABLISH FINALIZED TOP 2 OPTIONS FOR EACH AREA.
4. EXECUTE FINALIZED LIST OF TECH OPTIONS FOR PAPERLESS SOLUTION REPLACEMENTS.
UPON EXECUTION OF THE FINAL TECH OPTIONS, DO NOT BE AFRAID TO RE-EVALUATE REAL-TIME PROCESSES (AND THIS SHOULD BE SOMETHING THAT LEADERSHIP REVISITS AT LEAST EVERY QUARTER AFTER INITIAL EXECUTION, TO MAKE SURE ANY KINKS IN PROCESSES ARE ADDRESSED IN AN EXPEDIOUS MANNER. NEVER BE AFRAID TO CHANGE ON THE FLY --- WAITING TOO LONG CAN COST YOU BIG $$$$!)